[Online] Essential HR Letters & Documents Workshop
Course Information
  • 24-Feb-2025
  • Online
  • Brian Wee Lai Han
  • English
  • RM 1,600
  • 9:00am - 5:00pm

[01] COURSE INTRODUCTION 

Does the planning and drafting of your Human Resource Letters, Forms, Templates and Policies take up an inordinate amount of your time? Not sure How to and Where to start writing or drafting? Do you cringe each time your subordinates go on long leave or resign? 

This course is designed to provide useful tips to participants to effectively design or revise your Human Resource Documents, templates and Policies to suit the needs of your respective organizations. Discover and avoid the elements that will turn your documents and practices into liabilities. 

 

[02] WHO SHOULD ATTEND 

This course is suitable for Managers, Department Head, Human Resource Personnel, Business Owners, Entrepreneurs. 

 

[03] COURSE OBJECTIVES 

Upon completion of this program, participants will acquire these:
• Identify and understand the proper use of language, words and terminology in drafting HR Documentations and Policies 

• Ensure your HR Documents and Policies are in line with the Employment Act and relevant legislations
• Ensure your HR Documents and Policies convey your management communications.
• Ensure your HR Documents and Policies are persuasive and convincing, but assertive when necessary.

• Ensure your Forms, Templates and Policies are concise and uncomplicated.
• Safeguard the interest of your Organisation by avoiding vague and unclear meanings, which would result in legal disputes 

 

[04] METHODOLOGY 

Brain-friendly/ Interactive Lectures, Case Studies, Practical Exercises and Experiential Learning. 

 

[05] DATE, TIME & FEE

Date:    24-25 February 2025 (Mon-Tue)
Time:    9.00am - 5.00pm
Mode:   Online/ Interactive

 

FEE:
   - Special Offer (before 17 Feb 2025)     –      RM 1,480
   - Normal Fee      –      RM 1,600

 

    >> Fee includes Course Notes, Meals, Certificate of Completion and 8% Service Tax.

 

 ** OFFER **

   - 10% Cashback for SST2u Learner Card+ (SLC+) members. T&Cs applied

 

HRDCorp Claimable Course:
Trainer MyCoiD: 429594X
Course Scheme: HRDCorp Claimable Course
Course Type: Remote Online Training (Public)
Course Code: 10001467657
 

[06] COURSE OUTLINE 

DAY ONE 

Module 1: Introduction to Malaysian HR Letters & Documents 

• Importance of effective & systematic drafting of HR Letters and Documents 

• Legal consequences of badly drafted documents 

• Contract of Service versus Contract For Service Employees under scope of the Act 

 

Module 2: Changes Brought Upon By The Employment Act (Amendment) 2022
• Keys amendments in the Employment Act
• Application for flexible working arrangements
• Application and notification for paternity leave 

• Awareness notice for sexual harassment at work 

• Other changes 

 

Module 3: Pre-Employment, Recruitment & Hiring Forms
• Job application form
• Background check and References Request 

• Interview appraisal forms 

• Offer letter and acceptance Lunch Break 

 

Module 4: The Employment Contract 

• Common terms in the contract:
 o Job information
 o Length of employment (if applicable) o Compensation & Benefits
 o Employee responsibilities
 o Termination terms & notice
 o Misconduct and termination clause
 o Employment clauses 

• Discussion on other clauses:
 o Non-compete agreement that stops employee from working for competitor legal?
 o Non-disclosure of trade secrets / clients / etc o Abandonment of work 

• Contract deemed broken by Employer / Employee 

• Contract of Service Letter 

 

Module 5: Disciplinary Actions Forms & Letters 

• Common types of disciplinary problems affecting Malaysian Employers 

• Classification of misconduct: Minor vs. Major 

• Type of common misconducts 

• Absenteeism and Late for work 

• Drafting letters pertaining to disciplinary issues: 

 o Misconduct report form o Warning letter
 o Show-cause letter
 o Letter to witnesses 

 o Charge sheet & Notice of Inquiry
 o Written warning
 o Punishment letters (suspension, downgrading, annual increments, etc.)

 o Dismissal letter 

 

Q&A Session 

End of Day One 

 

DAY TWO 

Module 6: HR Policy & Employee Handbook 

• Understanding Company Policies & Scope 

• Essentials of draft Company Policy & Handbook
• Do and Don’ts in your Handbook – Common Mistakes 

• Sample Handbook 

 

Module 7: Grievance Handling and Documentation 

• Understanding how to handle and escalate complaints brought in by employees 

• Understanding the role of the Jabatan Tenaga Kerja (JTK) in handling complaints against employers 

• Understanding common grievances and complaints 

• Sample Employee Grievance handling procedures, documentation and letters 

 

Module 8: Wages & Compensation Documentation 

• Salary Slip and important elements of the slip 

• Annual EA Forms
• Claim forms
• Advanced Wages / Loan from company 

 

Module 9: Leaves Documentation & Letters
• Application forms & procedures for annual leaves
• Application forms & procedures for medical leave
• Applications forms & procedures for hospitalization 

• Compassionate / Emergency leaves
• Other leaves 

 

Module 10: Promotion, Demotion, Confirmation, Extensions, Transfers & Oher Employment Letters 

• Probationers – Confirmation, Non-Confirmation or Extension of probation 

• Promotion – Confirmation and Letters 

• Demotion – Confirmation and Letters 

• Transfers letters 

• Redesignation letters 

• Others 

 

Module 11: Performance Appraisals & Training Documentations 

• Sample performance appraisal forms
• Increment / performance bonus letters
• Warning letters for poor performance
• Training requisition / evaluation / follow-up forms 

 

Module 12: Termination & End-Of Employment 

• Sample termination letter including: 

o Statement of termination / reason o Details of last paycheck
o Return of company property
o Benefits 

o Others 

• Mutual termination, resignation or Non-Mutual 

• End of Contract termination letters 

 

Q&A Session 

End of Training 

 

[07] SPEAKER PROFILE

BRIAN WEE 

HRDCorp Accrdited Trainer, Consultant

Brian Wee holds a Master of Business Administration and a Post Graduate Diploma in Business Administration from Heriot Watt University, United Kingdom.  He has a Certificate and a Diploma in Personnel Management. He is a Certified Human Resource Professional (CHRP), an Ordinary Member of Malaysian Institute of Human Resource Management (MIHRM), PSMB Certified Trainer and PSMB Human Resource Consultant. Wee has attended a three days Effective Training Evaluation program by Ms Beverley Jeffreys of Chisholm Institute, Australian National Training Authority (ANTA). 
Wee brings with him more than 15 years of working experience in Human Resource of large manufacturing companies. He is a Resource Training person for Malaysian Institute of Personnel Management (MIPM), Malaysian Institute of Purchasing and Material Management, UBS Commercial Institute, Open University Malaysia, Asia e University and UTM Space Executive Diploma Programs and others. 
He started off his career in 1980 as a Senior Officer with the Ministry of Information where stayed for 15 years and gained extensive management experience. Later he moved to a Japanese based company where he was in charge of all spectrums of Human Resource functions. During that time, he acquired Japanese management skills such as Kaizen, Zero Defect, JIT, Quality Control, Quality Assurance, ISO QMS and EMS Awareness Program and many others. He developed and trained QC, ISO QMS and EMS and productivity related modules for the Wilmar International Group of companies’ employees. 
In his present capacity, he develops modules and consult a multitude of organizations. He is also a part time lecturer for academic courses, namely Certificate & Diploma Program for Malaysia institute of Human Resource Management, Supervisory Module for Certificate & Diploma for Malaysian Institute of Purchasing & material Management, Executive Diploma of Human Resource Management for UTM SPACE, Asia e University, Southern College University and Open University Malaysia and Professional Short Course in Mandarin for Human Resource subjects and English Conversation & Communication Skills for User Business School (UBS). 
Wee is tri-lingua and is able to teach and consult in all three main languages fluently. 
His much in-demand programmes include Effective Supervisory Skills, Purchasing & Negotiation Skills, 8D Team Problem Solving Methods, Total Preventive Maintenance, ISO QMS AND EMS Awareness Program, UTM SPACE ISO QMS Modules, Effective QA/QC Inspectors, QC Tools, QCC, Effective Communication and Motivation Program, Excellent Clerical Skills, Excellent Customer Service, Effective Business English Communication Skills, Report Writing Skills, Effective Presentation Skills, Teambuilding Program, Positive Working Attitude, Malaysian Labour Laws and Industrial Relation Laws, Understanding of Employment Act 1955, Handling Misconduct and conducting Domestic Inquiries, Effective Salary Computation and Administration, Handling Problematic & Difficult Employees, Report Writing Skills, Drafting an Employment Contract, Effective Human Resource Management, HR for Non HR Executive / Managers, People Management, Leadership Skills, Balanced Scorecard, Key Performance Indicators and others. 
Among some of his training and/or consultancy services clients are Kyocera, Sunpower, TJ Wang Group (Accountancy & Secretarial Services), Lii Hen Group, China Press, White Horse Ceramic, ML Plastics Sdn Bhd, Yee Wan Manufacturing, Southern College, Foo Yew High School, MITI, Police Academy (Technical),Champion Precision, JK Sumi Wire, Muar Ban Lee Engineering, Autoveyor, Southern Lion, Seiko Electric, CSC Steel, San Miguel Yamamura Plastic, Ornapaper, Umicore Malaysia, Alloy Consolidated (MTD Group), Panasonic AVC Network, Southern College University, Infineon Technologies, to name a few.  
Wee is also a frequent resource trainer and consultant for the Malaysia Digital Economy Corporation (MDEC), and associations and trade bodies including SME Association, Hoteliers Associations and more.

 

[08] ENQUIRY & REGISTRATION

Enquiry: yes@sst2u.com

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