[Online] Writing Effective Job Descriptions & Job Specifications Workshop
Course Information
  • 04-Nov-2022
  • Online
  • Brian Wee
  • English
  • RM 700 RM 590
    Until 17 Oct 2022
  • 9:00am - 5:00pm
                                 Human Resource Malaysia 2022 [#HRM2022]




Creating, revising and levelling job descriptions can be a daunting task. This training can help you master the job. Clearly defined job descriptions outline the outcomes you desire in attracting, motivating and retaining key talent. Learn practical tips and tools to create job descriptions for use in salary administration and performance appraisals to match the needs of your organization.




- Identify the purposes and uses of job descriptions and Job Specifications

- Learn practices and principles to prepare a job analysis of responsibilities, duties and specifications

- Apply guidelines for preparing effective job descriptions and Job Specifications

- Set clear expectations of what you expect from your workforce

- Explore the creation, revision and levelling of job descriptions and Job Specifications in a variety of case study scenarios




- HR – Executive/ Manager and involved in writing Job Descriptions and Job Specifications in the organization

- Department Heads, Line Managers

- HR Consultants





Date:       4 November 2022 (Fri)

Time:       9.00am to 5.00pm

Mode:      Online/ Interactive

Level:      Intermediate


Fee:  [HRD Corp Claimable]


         - Early Bird Offer (before 17 Oct 2022)           -           RM 590

        - Special Offer (before 1 Nov 2022)           -           RM 60

        - Normal Fee         -           RM 700


>> Fee includes Course Notes, Certificate of Completion and 6% Service Tax.


** OFFER **

- 10% Cashback for SST2u Learner Card+ (SLC+) members. T&Cs applied.





[01] Introduction

- Understand the operational environment and business goals and needs

- Identifying the values of various roles in the organization

- Job Description and Job Specification – definitions

- Basis and Pre Requisite for Effective Human Resource Management


[02] Writing Effective Job Descriptions: Theory

- Purposes and uses of job descriptions

- Pros and Cons of Job Descriptions

- Categories of information

- Are Job Descriptions necessary?

- Applications of Job Descriptions

- Dos & Don’ts of writing Job Descriptions


[03] Logistical/Administrative information

- Job title

- Exemption status

- Reporting relationships

- Working conditions

- Disclaimer

- Signature lines


[04] Descriptive information

- Keys to strong writing

- General summary

- Principal duties and responsibilities

    -  Writing ideal job description

    -  Identifying essential components of a good job description

    -  Determining between the must have and the good to have

    -  Assimilating the competencies components into the job description

    -  Exploring the role of KPIs in job description

    -  Essential deployment of the job description in multiple aspects of the business

    - Job specifications

    - Minimum qualifications

     - Level cutters


[05] Hand On Exercises & JD Workshop


Questions & Answers






HRDF Certified Trainer


Brian Wee was Head of Human Resources, Internal QMS Auditor and Corporate Trainer of MMC for a holding company of oils refineries in Malaysia. He holds a Master of Business Administration and a Post Graduate Diploma in Business Administration from Heriot Watt University, United Kingdom. He also has a Certificate and a Diploma in Personnel Management. He is a Certified Human Resource Professional (CHRP), an Ordinary Member of Malaysian Institute of Human Resource Management (MIHRM), PSMB Certified Trainer and PSMB Human Resource Consultant. Wee has attended a three days Effective Training Evaluation program by Ms Beverley Jeffreys of Chisholm Institute, Australian National Training Authority (ANTA). He brings with him more than 15 years of working experience in Human Resource of large manufacturing companies. He is a Resource Training person for Malaysian Institute of Personnel Management (MIPM), Malaysian Institute of Purchasing and Material Management, UBS Commercial Institute, Open University Malaysia, Asia e University and UTM Space Executive Diploma Programs and others.

He started off his career in 1980 as a Senior Officer with the Ministry of Information where stayed for 15 years and gained extensive management experience. Later he moved to a Japanese based company where he was in charge of all spectrums of Human Resource functions. During that time, he acquired some Japanese management skills such as Kaizen, Zero Defect, JIT, Quality Control, Quality Assurance, ISO QMS and EMS Awareness Program and many others. He developed and trained QC, ISO QMS and EMS and productivity related modules for the Wilmar International Group of companies’ employees.

In his present capacity, he develops modules and trains his employees and many organizations. He is also a part time lecturer for academic courses, namely Certificate & Diploma Program for Malaysia institute of Human Resource Management, Supervisory Module for Certificate & Diploma for Malaysian Institute of Purchasing & material Management, Executive Diploma of Human Resource Management for UTM SPACE, Asia e University, Southern College University and Open University Malaysia and Professional Short Course in Mandarin for Human Resource subjects and English Conversation & Communication Skills for User Business School (UBS). His much in demand programmes are Effective Supervisory Skills, Purchansing & Negotiation Skills, 8D Team Problem Solving Methods, Total Preventive Maintenance, ISO QMS AND EMS Awareness Program, UTM SPACE ISO QMS Modules, Effective QA/QC Inspectors, QC Tools, QCC, Effective Communication and Motivation Program, Excellent Clerical Skills, Excellent Customer Service, Effective Business English Communication Skills, Report Writing Skills, Effective Presentation Skills, Teambuilding Program, Positive Working Attitude, Malaysian Labour Laws and Industrial Relation Laws, Understanding of Employment Act 1955, Handling Misconduct and conducting Domestic Inquiries, Effective Salary Computation and Administration, Handling Problematic & Difficult Employees, Report Writing Skills, Drafting an Employment Contract, Effective Human Resource Management, HR for Non HR Executive / Managers, People Management, Leadership Skills, Balanced Scorecard, Key Performance Indicators and others. Among some of his training participants and/or consultancy services included Kyocera, Sunpower, TJ Wang Group (Accountancy & Secretarial Services), Lii Hen Group, China Press, White Horse Ceramic, ML Plastics Sdn Bhd, Yee Wan manufacturing, Southern College, Foo Yew High School, MITI, Police Academy (Technical),Champion Precision, JK Sumi Wire, Muar Ban Lee Engineering, Autoveyor, Southern Lion, Seiko Electric, CSC Steel, San Miguel Yamamura Plastic, Ornapaper, Umicore Malaysia, Alloy Consolidated (MTD Group), Panasonic AVC Network, Southern College University, Infineon Technilogies, to name a few. Mr. Brian Wee had provides HR & Quality and Productivity Consultancy Services to Li Hen Group, a furniture exporter and manufacturer, Omega Printer, Golpar Plastic Injection, Dian Pang Supermarket and others.




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